What the AI Trip Planner does
The AI Trip Planner reads a plain-language description of your business trip and produces a structured day-by-day proposal. The proposal includes:
- A day-by-day itinerary with stops and meetings
- Fixed appointments (specific times you must be somewhere)
- Flexible stops (locations to visit without a fixed time)
- Drive segments connecting stops
- Warnings about potential scheduling problems
You review the proposal before anything is created. Approving the proposal creates the trip with all stops, meetings, and drive segments already populated.
Requirements
AI-assisted planning requires a PRO plan or above. If you are on the FREE plan, the AI Planner page will indicate that an upgrade is required.
How to use it
- Go to Plan a Trip in the sidebar and select Plan with AI.
- Enter your trip start date and end date.
- Write a description of your trip in the text area. Be specific about:
- Where you are starting from and returning to
- Which locations you need to visit
- Any fixed appointments (specific dates and times)
- Any flexible stops (locations without a fixed time)
- Your transport mode (driving is currently supported)
- Any constraints (maximum daily drive time, preferred overnight areas)
- Click Plan with AI.
Writing an effective description
The AI extracts structured constraints from your description. The more specific you are, the better the proposal.
Example:
Leaving Surrey Monday morning. I need to be in Kelowna Tuesday at 9:00 AM. I need to inspect a site in Vernon. I have a meeting in Kamloops Thursday at 1:30 PM. I need to be home Friday evening. Driving. Try not to give me more than five hours of driving in a day.
Tips for better results:
- Name specific cities or locations rather than vague descriptions
- State fixed times explicitly ("Tuesday at 9:00 AM" rather than "Tuesday morning")
- Mention your home base or starting point
- Specify driving if that is your transport mode
- Include any hard constraints on daily drive time
Reviewing the proposal
After the AI processes your description, you are taken to the Proposal Review page. This shows:
- A day-by-day breakdown of the proposed itinerary
- Each stop labelled as FIXED (specific time) or FLEXIBLE (no fixed time)
- Drive segments between stops with estimated distances and times
- Any warnings about scheduling conflicts or ambiguous constraints
- A validation status (VALID, VALID_WITH_WARNINGS, or INVALID)
Read through the proposal carefully. If something is wrong, you can go back and revise your description.
Approving the proposal
If the proposal looks correct, click Approve and create trip. This creates the trip with all stops, meetings, and drive segments already populated. You are redirected to the trip's Road Travel workspace.
Approving a proposal is a one-time action. If you approve the same proposal twice (for example, by navigating back), the second attempt returns the existing trip rather than creating a duplicate.
What the AI does not do
- It does not book travel, hotels, or meetings on your behalf.
- It does not access your calendar or contacts.
- It does not guarantee that proposed drive times are accurate — always verify with current road conditions.
- It does not handle air travel, rail, or other transport modes in the current version.
Privacy
Your trip description is sent to the AI model for processing. No personal data from your account (contacts, previous trips, files) is included in the request. The AI model does not retain your description after processing.