Track Trip Expenses

The Expenses section of a trip records what you spent during the engagement. You can scan a receipt to extract details automatically, or enter an expense manually. The Expenses page shows a category breakdown and running total.

Expenses in MyBusinessTrip are a personal record for tracking purposes. They are not submitted to an accounting system or reimbursement workflow automatically.

Add an Expense

Scan a Receipt

1. Open the trip and go to Expenses → + Add Expense.
2. Select Scan Receipt.
3. Take a photo or upload an image of the receipt (JPEG, PNG, or PDF).
4. The application reads the receipt and extracts the merchant name, amount, date, and currency. Each extracted field shows a confidence indicator:
   • Green — high confidence, likely correct
   • Amber — review recommended
   • Orange — low confidence, verify carefully
5. Review and correct any fields that look wrong.
6. Select the expense category.
7. Add any notes (receipt reference, reimbursement details, business purpose).
8. Select Confirm & Save Expense.

If receipt scanning is unavailable, you are taken to the manual entry form automatically.

Enter Manually

1. Open the trip and go to Expenses → + Add Expense.
2. Select Enter Manually.
3. Fill in:
   • Category — Meals, Transportation, Accommodation, Equipment, Communications, Entertainment, or Other
   • Merchant / Description (required)
   • Amount (required) and Currency
   • Date (required)
   • Notes — receipt reference, reimbursement details, or business purpose
4. Select Save Expense or Save & Add Another to continue adding expenses.

View Expenses

The Expenses list shows:

• Trip Total — the total amount across all expenses in the trip currency, with a category breakdown and bar chart
• Expense list — each expense with merchant, category, date, amount, and a receipt thumbnail if a receipt was scanned

Expense Categories

Related

• Add and Manage Accommodation
• Create or View a Trip Report